The questions you ask prospective suppliers of board portals will have a significant impact on the efficiency, effectiveness and security of your meetings. The right portal can give your administrator the confidence they require, reduce the time it takes to prepare material and provide the most secure security. It will allow directors who are highly-contributing to be fully involved in meetings, and will provide tools to ensure smooth workflow. This allows them to concentrate on the strategic direction and governance.
Select a vendor who is well-known in the industry as a provider of reliable and flexible features. They should also offer a logical interface and be easy to integrate with existing systems, and provide a digital signature solution that’s efficient. You should also look at the security certifications of the company (such as CMMI-SW, SOC 2, ISO 27001 or HIPAA) and third-party security audits they have been able to pass.
It is also crucial that your portal integrates with your organization’s existing email system and has built-in integration capabilities for document storage solutions. This makes it easy for your company to communicate with its members using traditional channels instead the best board portal in corporate governance of relying on emails that may be monitored outside of company boundaries.
It is also important to know whether the vendor provides prompt customer service that is available 24/7. The best portals have a dedicated customer support team that is willing to assist with any issues you or your board members face. They also provide testimonials from other organizations that have implemented their solution.
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