Workflow management rules are a set or policies and procedures that regulate the completion of a workflow. They define the steps that should be completed and when. This allows the workflow to follow the most efficient method. When a company automatizes its most repetitive and predictable tasks with a structured workflow, it lets employees concentrate on strategic initiatives.
Workflows are available in many formats to suit every project. A sequential workflow, as an example one, is one in which the next task can’t begin until the previous one is completed. This is a standard process in expense management, where employees’ reimbursement requires receipts to be submitted and payment authorization.
A state-machine workflow is a sequence of tasks that are performed on a product in a specific sequence. Each step moves the product into a distinct state, for example «being completed» or «being written». State-machine workflows may also include additional rules such as if this-then-that conditional logic – that configure the flow of the process.
Furthermore, parallel workflows contain many steps that can be performed simultaneously toward a final objective, for example, sending a sweater to a client once the site company has confirmed that it’s in stock. All of these can be automated with the help of an application for workflow.
It’s simple with the right workflow management software to develop and manage a well-structured process to increase productivity, accountability and efficiency. By streamlining communication and making sure all team members have clear understanding of their roles and responsibilities, managers can eliminate confusion that can lead to missing deadlines and losing momentum in critical projects.
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